California State University, Fullerton, Robert E. Rayfield Chapter
Public Relations Student Society of America
ARTICLE I. NAME AND PURPOSE OF THE ORGANIZATION
Section 1. The name of the organization shall be “California State University, Fullerton Robert E. Rayfield Chapter of the Public Relations Student Society of America (PRSSA).”
Section 2. The purpose of this organization is to a) provide students with opportunities to gain hands-on experience in public relations; b) provide Communications majors with the opportunity to associate with professionals in different fields of public relations; c) promote the PRSA Code of Ethics and diversity initiatives; and d) provide students with the experience they need to excel in the field of public relations.
ARTICLE II. REQUIREMENTS FOR MEMBERSHIP AND SELECTION OF MEMBERS
Section 1. Membership in the organization shall be open to all those regularly enrolled California State University, Fullerton students who are interested in membership. There shall be no other requirements for admission to regular membership. Each regular member has equal rights and privileges. Any student meeting the above criteria shall be entitled to membership in the California State University, Fullerton Robert E. Rayfield Chapter of PRSSA.
Section 2. Membership in this organization shall not be denied to any student at California State University, Fullerton on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation or disability.
Section 3. There shall be a minimum of five (5) CSU Fullerton students who are currently enrolled in at least one class with a maximum of 20 percent of the members who are not CSU Fullerton students.
Section 4. There shall be three types of membership in the organization: voting, associate and honorary.
Section 5. Voting membership is limited to regularly enrolled (non-extended education) students, faculty, and staff at California State University, Fullerton
Section 6. Students who have met the membership requirements and have paid the necessary national and chapter dues shall be eligible for participation in all PRSSA activities at the national and local levels.
Section 7. Any member may be suspended or expelled from the California State University, Fullerton Robert E. Rayfield Chapter of PRSSA for conduct contrary to the constitution of the organization or for conduct that impairs the rights of the members to enjoy the benefits of PRSSA. The offense must be in writing and submitted by a member. After the allegation is submitted to organization, the accused member has the right to at least 24-hour notice of a hearing before members’ peers at a regular meeting of the organization. A meeting of the Executive Board of the California State University, Fullerton Robert E. Rayfield Chapter of Public Relations Student Society of America, and the offending member may be suspended or expelled by a 2/3 affirmative vote of the Executive Board.
Section 8. The membership of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA shall be limited to those students who pay annual national and local dues.
ARTICLE III. OFFICERS
Section 1. The elected officers of the organization shall be the President, Vice President, Professional Development Director, Vice President of Digital Communications, Vice President of Finance (Treasurer), Vice President of Outreach, Administrative Director, Vice President of Events, Sponsorship/Fundraising Director, and Advocacy Director. The term of office will be one year beginning June 1st.
Section 2. Powers and Duties of Officers:
Clause 1. President. The President shall preside at all meetings of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA. They shall be the official spokesperson of the organization, representing the policies, views and opinions of the organization in its relations with the campus and community at large. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA President shall be:
- Preside at all general and Executive Board meetings
- Establish agendas and scripts at least 24 hours prior to meetings and events
- Set goals and objectives for the Chapter with the current executive board and faculty advisor
- Update the Professional Advisor on a monthly basis
- Meet with the Faculty Adviser on a weekly basis
- Be the “last pair of eyes” on all decision making and execution plans
- Oversee all board member projects and progress
- Set strict deadlines (time and date) for all executive board member duties
- Create the calendar of the year PRIOR to the first executive board meeting
- Coordinate, write and apply for National Awards (Chapter awards, Pacesetter, etc)
- Attend the OCPRSA Monthly Board meetings
- Maintain strong relationships with local and national chapter
- Respond to general member questions through e-mail on a regular basis
- Serve as an adviser to the incoming Executive Board
- Oversee Facebook, Twitter and other social media outreach tools
- Book rooms and office space for board meetings and member events
- Coordinate logistics for the National Conference
- Welcome and end all events
- Work with VP of Events on kick-off events
- Write at least one news release for Nationals per semester
- Send email newsletters on a weekly basis
- Pay for event food and materials if no other board member can pay
- Motivate executive board and members through enthusiastic attitude toward PRSSA.
- Preside at all membership and executive board meetings.
- Appoint committees and advise chairs; advise members about Chapter activities.
- Delegate responsibilities of officers and committees.
- Direct overall Chapter operations.
- Recommend and establish goals and objectives for the Chapter with the approval of the executive board, Faculty and Professional Advisers.
- Assist the treasurer in collecting dues and provide an accurate dues form to PRSSA Headquarters by Nov. 1 and March 1.
- Stay in contact with the PRSSA National Committee.
- Notify PRSSA Headquarters and PRSA sponsor Chapters of changes in Chapter leaders through the Chapter Officer Form at the end of the academic year (available at http://prssa.prsa.org/chapters/leaders/transition/ChapterOfficerForm.html)
- Produce the Chapter newsletter on a regular basis throughout the school year.
- Produce or oversee Chapter news on the national website, http://prssa.prsa.org/.
- Post announcements for Chapter meetings around campus.
Clause 2. Vice President. The Vice President presides at the organization’s meetings in the absence of the President. S/he performs all duties assigned by the President. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Vice President shall be:
- Motivate the executive board and members through enthusiastic attitude toward PRSSA.
- Perform presidential duties if the president is absent or unable to perform them.
- Help the president coordinate and direct committee activities and Chapter operations.
- Assist the President in coordination and direction of Chapter operations.
- Perform duties as delegated by the President.
- Council the president by recommending goals, objectives, plans and programs.
Coordinate and disseminate information about the PRSA New Professionals Section and PRSA Associate Membership for graduating PRSSA members.
- Work with President to coordinate the awards and scholarships that PRSSA should apply for and meet deadlines of applications. Updates bi-weekly.
- Assist Vice President of Digital Communications in website remodeling and maintenance, posting to social media when Vice President of Digital Communications is unavailable, and creation and purchasing of member business cards.
- Coordinate the blog section of the website through coordinating members to write for the blog after events and special tours.
- Create internship database on website through a password secured login and update members on exclusive internship opportunities through PRSSA internship email.
- Check PRSSA internship email mailbox weekly.
- Encourage members to apply for national and regional PRSSA scholarships. Updates bi-weekly.
- In charge of new-member relations and retention through sending personal emails to new members and welcoming them one by one.
- Create PRSSA membership certificates and distribute to new members.
- Document membership dietary restrictions through membership sign-ups to assist University Relations Director in purchasing food for events.
- Coordinate PRSSA Executive Board mentorship programs.
- Communicate National PRSSA updates to Chapter and Executive Board
- Coordinate volunteer opportunities for members. Create sign-up sheets for events. Arrange carpools to volunteer events if necessary.
- Maintain relationships with other surrounding chapters through the coordination of a Winter Retreat.
- Design, order and sell PRSSA t-shirts and attire.
- Design and sell executive board member attire.
- Design graduation stoles for outgoing PRSSA members and sell them in the fall and in the spring.
- Coordinate bonding activities for members throughout the semester. Ensure that members understand maximum benefits of PRSSA.
- Send out surveys to members following every event and at the end of each semester to get feedback from members.
- Meet with Faculty Adviser on a weekly basis and Professional Adviser on a monthly basis.
- Implement strike system for Executive Board members:
- Must give at least 48 hours notice of absence to Vice President and
- Two tardies will equal one absence
- Three unexcused absences will result in the immediate expulsion from the
- Three consecutive absences will result in termination
- Position will be filled by Vice President until delegated to new board
- Must give at least 48 hours notice of absence to Vice President and
Clause 3. The Vice President of Finance (Treasurer). The Vice President of Finance handles all financial affairs and budgeting of the organization. They maintain AS Agency Accounts in the organization’s name, which requires signatures of the Vice President of Finance, President and Advisor. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Vice President of Finance shall be:
- Work with the Chapter President by recommending goals, objectives, plans, programs and annual budget for chapter.
- Establish overall budget as well as budget for Executive Board positions at beginning of each semester.
- Update budget and inform Executive Board on budget status at each board meeting
- Collect and forward all chapter and national dues at the times specified in the PRSSA National By-Laws, with the assistance of the Executive Board.
- Collect member forms with check payments. Send all member information to Administrative Director to be recorded in existing member database.
- Collect fees for any chapter special events and fundraisers.
- Disperse chapter funds with proper approval. Ensure that all expenditures are legitimate.
- Deposit and reimburse funds.
- Provide safekeeping for all Chapter funds and keep accurate financial records.
- Maintain chapter account and report financial account status at every board meeting.
- Motivate members through his or her enthusiastic attitude toward PRSSA.
- Work with the president in preparing the annual budget.
- Collect chapter and national dues, with the assistance of the president, and completely and accurately prepare the PRSSA due form.
- Provide financial reports periodically to the Chapter membership.
- Collect fees for any Chapter special events and fundraisers.
- Disburse chapter funds with proper approval.
- Provide safekeeping for all Chapter funds and keep accurate financial records.
Clause 4. Vice President of Professional Development. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Professional Development Director shall be:
- Book speakers for general member meetings at least two weeks prior to meeting date
- Update Executive Board every during board meetings on status of guest speakers.
- Tend to guest speakers: provide directions, gift and parking pass for speakers.
- Collect biographies from guest speakers to share with members
- Create and/or maintain a database of the various speaker contacts. If contact is a CSUF alum and/or PRSSA alum, give contact information to Administrative Director for alumni database.
- Create icebreakers to help establish a connection with guest speakers and members at beginning of events.
- Coordinate membership of graduating PRSSA members into PRSA with board members.
Clause 5. Vice President of Digital Communications. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Vice President of Digital Communications shall be:
- Design and maintain the Chapter website
- Update widget plug-ins and website
- Photograph events and make photographs accessible to members
- Manage content on PRSSA blog and recruit writers as necessary
- Design, print and distribute marketing materials: flyers, bookmarks and other necessary content to promote PRSSA membership and upcoming meetings. Ensure that all marketing materials receive approval by the executive board (logos, designs, dates, etc).
- Create infographics for any publicity materials
- Create social media content calendars and get it approved by Chapter President
- Manage Facebook, Twitter, Instagram, Snapchat and other social media outreach tools to engage members.
- Maintain professional social media websites (LinkedIn and Titan Link)
- Create PowerPoints to present during Chapter bi-weekly events
- Work with potential and current members on maintaining a positive reputation for PRSSA.
- Work with President on Facebook Advertising Campaigns
- Find creative ways to keep up with public relations and social media trends
- Find creative ways to get members involved through social media (social media contests, social media campaigns)
- Must have basic knowledge of Adobe Creative Cloud (Illustrator, Photoshop, InDesign, etc), photography and WordPress
Clause 6. Vice President of Outreach. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Outreach Director shall be:
- Develop strategic campaign at the beginning of each semester to recruit new members and retain active membership throughout the year.
- Coordinate committee of members to implement outreach plan. Act as chair for outreach committee by developing, delegating tasks and maintaining communication with volunteers.
- Work closely with all executive board members to give classroom presentations
- Work with Vice President of Digital Communications to coordinate tabling, flyers, sign-in sheets, at Discoverfest and SLO
- Work with potential and current members on maintaining a positive reputation for PRSSA.
- Outreach to Community College students in the surrounding areas and community colleges with high transfer rate to Fullerton.
- Manage, order, and organize promotional items (swag) for members and outreach events.
Clause 7. Vice President of Administration. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Administrative Director shall be:
- Record minutes for all executive board meetings.
- Distribute minutes to all executive board members within 48 hours after a meeting.
- Take pictures during general member meetings for Chapter history.
- Maintain and update database of current and past PRSSA members. Work closely with Vice President of Finance to receive all new member information. Create sign-in sheets to record membership attendance at member meetings.
- Provide incentives for members to stay involved.
- Provide overall organizational and operational support for Executive Board.
- Cross reference PRSSA member information with other Executive Board members for events.
- Motivate members through his or her enthusiastic attitude toward PRSSA.
- Prepare agendas with assistance by the president; handle chapter correspondence.
- Record and distribute the minutes of all executive board and membership meetings.
- Maintain a record of Chapter members with school and permanent home addresses.
- Keep the Chapter’s charter, other permanent documents and Chapter Handbook.
- Maintain and record history of Chapter for accurate record keeping from year to year.
Collect and archive photographs, press releases and any other important documents for the Chapter.
Clause 8. Vice President of Events. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA VP of Events shall be:
- Responsible for all socials, including the Halloween Mixer and the Comm Week Mixer, while following the budget allotted by Vice President of Finance.
- Responsible for creating a theme and small event for PRSA’s Ethics Awareness Month in September.
- Work closely with the VP of Sponsorship to get event expenses covered that the budget does not allot.
- Schedule a meeting over the summer with Cassandra Thompson and VP’s of Professional Development to go over possible partnership events.
- Provide general event-planning support to President and Executive Board.
- Plan at least one agency tour per semester.
- Plan at least one agency boot camp or workshop per year.
- Plan a bonfire for bonding with the new board before spring graduation.
- Be the host for every event, making sure everyone is enjoying themselves.
Clause 9. Vice President of Sponsorships. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Sponsorship shall be:
- Maintain alumni relations for sponsorship opportunities, maintain database of PR companies and past, current, and future sponsors
- Organize template for donation letters and donation thank-you notes.
- Remain accountable to invoice each sponsor as soon as they commit to being a Premier Patron for the records for PRSSA
- Responsibilities as the liaison to provide proper communication and representation between the PRSSA Chapter and the current sponsors
- Develop and implement a campaign to recruit and maintain corporate sponsorship for expenses.
- Develop and implement a campaign to recruit and maintain private donors from CSUF PRSSA alumni for expenses.
- Find donors for refreshments, supplies and giveaways, etc., for PRSSA member meetings and social events. Work with VP of Events to pick up donated items, especially food for the meeting.
- Coordinate additional fundraising events, if necessary
- Develop a sponsorship committee to assist in implementing and fundraising.
- Update Executive Board weekly on sponsor’s involvements.
- Be consistent with the sponsorship template letter as well as the outreach.
- Must have a plan for the entire calendar year (letter, tailoring, sponsors, etc).
- Be persistent with follow-ups. Be sure to have next steps ready.
- Make sure social media and website is consistently recognizing sponsors.
Clause 10. Vice President of University Relations. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Vice President of University Relations shall be:
- Attend weekly CICC Meetings Act as liaison between PRSSA and CICC by relaying upcoming ASI and College of Communications events; make announcements at general and board meetings.
- Write proposals for funding of various PRSSA needs to the CICC council.
- Collect proper documents (quotes, receipts, letters, airline tickets, hotel information/receipts) for the CICC to ensure appropriate and timely reimbursements.
- If unable to attend a CICC meeting, make arrangements with the Vice President of Finance, President, or Vice-President for substitution.
- Work with the Chapter President to ensure National Conference registration reimbursements.
- Coordinate with Vice President of Publicity and Vice President of Administrative to ensure that all information for CICC presentations and proposals are available and up to date.
- Be sure all CICC materials are up to date.
- Create presentations to present to CICC to ensure funding is used properly.
- Make arrangements for all funded items to be brought to CICC meetings.
- Set up with other board members who will be paying for the food for that event. (They will be reimbursed.)
Section 3. Officer qualifications (President and Vice President of Finance (Treasurer) only):
Clause 1. The President and Treasurer of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA are required to meet the minimum requirements established for Minor Student Representative Student Officers by the CSU Chancellor’s Office.
- Officers must be matriculated and enrolled (non-extended education) at Cal State Fullerton.
- Officers must maintain a minimum cumulative 2.0 grade point average each term.
- Officers must be in good standing and must not be on probation of any kind (i.e. academic, disciplinary, or administrative).
- Undergraduates are required to earn six semester units per term while holding office. Graduate and credential students must earn three semester units per term while holding office.
- Undergraduate officers are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential officers are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate credential objective, whichever is greater.
- Failure to comply to any portion of Section 3. will consequent to the offer’s suspension and possibility of dismissal.
Section 4. Petition by 2/3 of the total number of members is cause for a recall election. The offense must be stated in writing and submitted by a member to the President. After the offence is submitted to the President, the offending officer has the right to a 24-hour notice of a hearing before his or her peers. A meeting with the Executive Board of the California State University, Fullerton Robert E. Rayfield Chapter of Public Relations Student Society of America. Recall requires an affirmative vote of 2/3 of the Executive Board’s voting membership.
Section 5. In the event an elected officer is unable to fulfill his/her term of office, there will be a special “special appointment.” Any eligible member, including those already holding office, can be nominated for a vacated executive officer position. The Executive Board is in charge of appointing the new officer by a one half vote.
Section 6. Executive Board members shall attend all PRSSA board and member meetings. Executive Board members will arrive on time and 15 minutes early to general member meetings unless otherwise agreed upon by Executive Board.
- All Executive Board members are allotted a total of six absences from PRSSA board and member meetings, one unexcused absence per semester and two excused absences per semester. Excused absences must be reported to Executive Board at least 48 hours prior to meeting, otherwise the absence will be considered unexcused.
- Excused absences are when the Executive Board member not in attendance informs the Vice-President (Primary contact) or President 24-hours in advance that he/she will not be at the meeting. Excused absences also include any emergency, injury or critical family situation. Excused absences may also be up for discussion and voted on by the Executive Board.
- Unexcused absences are when the Executive Board member not in attendance does not inform a fellow Executive Board member. Unexcused absences are anything not considered a reason for an excused absence.
- Failure to comply with Section 6 will require the board member to meet with Faculty Advisor and possible reevaluation of standing position.
Section 7. Executive Board members shall comply to the strike system.
- The President and Vice President will exempt a 5 minute grace period for late board members. Notification of at least 1 hour prior in advance is mandatory.
- The first offense will be an Ethics Minute
- The second offense will result in a one on one sit down with the President and Vice President. Second strike – Sit down with Pres and VP
- The third offense will result in a one on one with Faculty Advisor and possible reevaluation of the board position.
- In case of absence, board members must notify the President and Vice President at least 24 hours in advance. Only one unexcused absence is permitted per semester.
- The first offense will be picking up food for one event.
- The second offense will be a sit down with Faculty Advisor and possible reevaluation of board position.
- Arriving late to bi-weekly events will not be tolerated. Board members are required to arrive at least 15 minutes early.
- Failure to comply will result in writing a blog post.
- The second offense will be a one on one with the President and Vice President
- The third offense will be a sit down with Faculty Advisor and possible reevaluation of board position.
- In case of absence at bi-weekly events, one unexcused absence is allowed per semester.
- The first offense will result in picking up food and Ethics Minute.
- The second offense will result in a sit down with Faculty Advisor and possible reevaluation of board position.
ARTICLE IV. MEETINGS
Section 1. Regular meetings are scheduled at least bi-monthly during the academic year.
Section 2. Special meetings are called by any Executive Board member. All members must be given a minimum of 48 hours (2 working days) prior to the Special Meeting time.
Section 3. Business cannot be conducted unless a quorum of the membership is present. Quorum for the California State University, Fullerton Robert E. Rayfield Chapter of PRSSA is defined as 51% of the voting membership.
ARTICLE V. ELECTIONS
Section 1. Officers are elected once every academic year. Elections are held at the beginning of April and the current President must update Student Life and Leadership and PRSSA National on the incoming board members.
Section 2. Members are required to attend at least one open executive board meeting to qualify as a candidate. .
Section 3. Candidates must fill out the application and go through an interview process held by the current President, incoming President, Vice President and the board member in which the person is running for.
Section 4. The executive board chooses the final nominating slate. Members that do not make the nominating slate have the opportunity to run from the floor but must give the President a 72 hour advance notice.
Section 5. On the day of elections, each board member will make a speech and a vote will be cast to elect the new board member. Confidential ballots will be distributed, collected and counted by the current President and respective officer whose position is up for election.
Section 6. When more than two people run for a position, the top two candidates with the most votes will hold a runoff speech (1 minute pitch) and will need to receive at least 51 percent of the votes to be elected.
Section 7. The current executive board officer reserves the right to ask the first or last question, within the given extended question-and-answer period.
Section 8. Presentations by candidates for board positions shall last no longer than five minutes.
Section 9. If the President position is open to the entire floor, candidate must have good standing approved by the current executive board and will have to be chosen by the current Faculty Adviser.
Section 10. Candidates will remain in the room when other candidates present their speeches; however, they may not direct question(s) to another candidate for the same office.
Section 11. The following rules concern potential candidates for Executive Board:
- The appointing committee shall be comprised of no less than 3 Executive Board members.
- All Executive Board members must be regularly enrolled (non-extended education) students in good standing at Cal State University, Fullerton.
- The appointing candidate for President must have a history of at least two semesters on the executive board.
- The current Executive Board decides the exact nature and protocol for elections. General members must have a role in electing the incoming Executive Board.
Section 12. The Faculty Adviser will interview the incoming president and Vice President of Finance.
ARTICLE VI. ADVISERS
Section 1. Any non-auxiliary employee on a minimum half time basis employed by CSU Fullerton can serve as advisor to this organization.
Section 2. The advisor will serve a term of one academic year and is selected by the current executive board of the California State University, Fullerton Robert E. Rayfield Chapter of PRSSA.
Section 3. The advisor may be removed by a 2/3 vote of the Executive Board at a regularly scheduled Executive Board meeting.
Section 4. A staff member from the Office of Student Life and Leadership or a School Based Assistant Dean may be assigned to work with the California State University, Fullerton Robert E. Rayfield Chapter of PRSSA to assist the faculty advisor and the organization.
ARTICLE VII. DUES
Section 1. The membership of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA shall be limited to those students who pay annual national and local dues.
- National dues in the amount of $55 and California State University, Fullerton Robert E. Rayfield Chapter of PRSSA dues in the amount of $25 to total $80 shall be collected from each member. On payment of such dues, a student is entitled to one full year’s membership, extending from November 1 to October 31 of the following year.
Section 2. All money must be deposited into an Associated Students, Incorporated Accounting Office agency account. The University does not recognize off-campus bank accounts for student organizations at CSU Fullerton unless the organization is an entity of a nationally recognized 501(c)(3), and has submitted proof of that status to the University upon registration.
ARTICLE VII. NATIONAL EVENTS
Section 1. National Conference will only be open to CSUF PRSSA members. This is open to everyone in the chapter on a first-come, first-serve basis. The President will work with the Faculty Adviser on securing hotel rooms and registration. Flights will be purchased by the members themselves.
Section 2. National Assembly. CSUF PRSSA chooses one delegate to represent California State University, Fullerton’s Robert E. Rayfield Chapter. The chapter elects the youngest board member that does not graduate to represent the chapter. If there are more than one returning board member, both will have to fill out an application where the President and the Faculty Adviser chooses the final delegate. The delegate receives a $200 stipend that can only be used for their airfare. If there are no returning members or the youngest returning member does attend the National Assembly, CSUF PRSSA will open the application opportunity to all executive board members. All members are allowed to attend this event — flight, hotel, and registration will not be covered by the chapter or the university.
Section 3. Leadership Rally is open to only Presidents and Student-Run Firm Directors. The President and Firm Directors will make the initiative to attend and represent our chapter in a professional manner. They will also bring back knowledge and updates from Leadership Rally to share to the new executive board.
ARTICLE VIII. METHOD TO AMEND THE CONSTITUTION
Section 1. Proposed constitutional amendment or changes will be presented, in writing, to the organization one meeting before this amendment is voted on.
Section 2. Approval by 2/3 of the Executive Board will pass this proposed amendment. The amendment is immediately effective unless otherwise stipulated in the proposal.
Section 3. A copy of this constitution/bylaws and/or amendments to this constitution must be filed in the Office of Student Life and Leadership at CSU Fullerton every 2 years or within 90 days after any substantive change or amendment.
ARTICLE IX. DISBURSAL OF ORGANIZATION ASSETS
Section 1. In the event the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA should become defunct; all assets will be turned over to Camp Titan.
ARTICLE X. STATEMENT OF AFFILIATION
Section 1. This organization is affiliated with the Public Relations Student Society of America.
Section 2. A copy of any constitution/by-laws of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA must be filed in the Office of Student Life and Leadership at CSU Fullerton.
ARTICLE XI. RULES OF ORDER
Section 1. The California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA accepts Roberts Rule of Order as its Rules of Order.
Section 2. Any issue not directly written in this document will be resolved by referring to the Rules of Order.
ARTICLE XII. FINANCIAL POLICY
Section 1. All Executive Board members who wish to be reimbursed more than $50 per receipt for PRSSA-related expenditures must receive voted approval by the Executive Board prior to reimbursement
ARTICLE XIII. TITAN PUBLIC RELATIONS MISSION STATEMENT
Titan Public Relations is a student-run public relations firm operating out of CSUF. Our mission is to provide students with the opportunity to interact and cooperate with real-world clientele while enhancing the knowledge and skills learned in the classroom. Through a hands-on approach, Titan Public Relations aims to prepare students for success in their professional and academic careers.
ARTICLE XIV. TITAN PUBLIC RELATIONS POSITION DESCRIPTIONS
NOTE: All Titan Public Relations members are responsible to be paid members of PRSSA.
Section 1. Titan Public Relations Executive Director. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Titan Public Relations Executive Director shall be:
- Manage and coordinate student-run firm group efforts.
- Host and coordinate weekly meetings with staff members.
- To motivate the staff through an enthusiastic attitude.
- To find and confirm clients and to maintain positive client relations.
- Portray Titan Public Relations as a positive avenue for real-world experience.
- Oversee Titan Public Relations staff member projects and set project deadlines.
- To positively represent Titan Public Relations inside and outside of a school setting.
- Assist in editing staff member pitches, news releases and all other public relations materials.
- Maintain consistent communication with Faculty Adviser.
- Oversee communication with chapter president on awards.
- Must have taken Comm 361 and Comm 362.
- In charge of all visual aids including firm t-shirts, flyers, etc.
- In charge of collecting account coordinator fees (i.e.- webiste and t-shirt dues).
- Organize and create excel spreadsheet of all Titan PR expenses.
Section 2. Titan Public Relations Co-Executive Director. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Titan Public Relations Co-Executive Director shall be:
- To motivate the staff while maintaining productivity.
- To assist Executive Director in finding new clients and members.
- Assist the director with all client communications.
- Assume responsibilities of Titan Public Relations Director if Director is absent or unable to perform duties.
- Oversee recruitment and staff member interview process.
- Schedule interviews for firm positions.
- Perform duties as delegated by Director.
- Establish Titan Public Relations meeting agendas.
- Assist in editing staff member pitches, new releases and all other public relations materials.
- Oversee every individual’s billing files.
- Assist in maintaining consistent communication with Faculty Adviser.
- Maintain firm website.
Section 3. Titan Public Relations Liaison. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Titan PR Liaison shall be:
- To maintain a positive image of Titan Public Relations at CSUF.
- To act as liaison between Titan Public Relations, PRSSA and other on-campus organizations.
- To document attendance at all Titan Public Relations meetings.
- Manage internal relations.
- Coordinate speakers from firm to speak at bi-weekly PRSSA events to update chapter on industry trends.
- Create minutes that include client recaps from account executives.
- E-mail minutes to Executive Director and Co-Executive Director at the end of each meeting.
- Initiate table set-up and clean-up for Discoverfest.
- Must be present at all tabling events to promote Titan PR work.
- Organize classroom pitch script and schedule.
- Implement strike system for tardies, absences and failures to complete billing and notify Executive Directors.
Section 4. Titan Public Relations Account Executive. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Titan PR Account Executive shall be:
- Must have at least one semester experience as account coordinator for the firm.
- Must have taken Comm 361 – Principles of Public Relations.
- Responsible for entire account and its group members.
- Develop goals and objectives with his/her account coordinators.
- Maintain relations between client and the group.
- Maintain regular communication with the client.
- Meet with Titan Public Relations Liaison to give client and meeting recaps.
- Obtain client permission to implement campaign.
- Designate smaller roles to every individual within the group.
- Responsible for booking rooms for his/her group at every meeting.
Section 7. Titan PR Account Coordinator. The job of the California State University, Fullerton, Robert E. Rayfield Chapter of PRSSA Titan PR Account Coordinator shall be:
- Actively participate in all account activities.
- Maximize his/her own experience under direction of account executives.
- Responsible for weekly billings that are due at the end of the weekly meetings.
- Responsible for attendance and promptness to every meeting.
- Must inform executive directors in regards to an excused absence.
- Must maintain constant communication with Account Executives and Executive Directors on account duties and tasks.
ARTICLE XV. APPROVAL
Section 1. This constitution was approved on June 14, 2017